Using Online Google Documents

The document link : Online Google Docs  covers my recent experiences in helping others use the Google online services to improve their document management integrated with online sharing services which resolves issues of email dependence for document management and team communication. I provided helpful online tutorial links  which provide more information in how to use the Google systems.

Topics: The Google Cloud, Access to Google Docs, Google Drive Management and Ownership


A new computer scam is making its rounds around the Valley – ABC15 Arizona

“It’s the latest “get in your computer” scam. Instead of them calling you, you call them.

Data Doctors Ken Colburn says he’s seeing a lot of people fall for it. Colburn explained that scammers plant traps across the internet. If you hit this one, a warning pops up saying you have a virus. There’s an 800 number to call for help from Microsoft. And that’s where the scam begins.

Clicking can freeze your computer. Calling can allow scammers in, and lead to them taking hold of your computers threatening to not release it until you pay them.

Or they can plant something and monitor your moves. Remember, Microsoft is too big to monitor your computer for viruses. They do not want people calling them and there would never be a human being answering immediately. These are all huge red flags. If you get caught in this, shut down your computer immediately. When you turn it back on, run the security protection that you installed and consider taking the computer to a trusted expert to see if any damage was done.

Continue reading at Source: A new computer scam is making its rounds around the Valley – ABC15 Arizona

News Video: ‘Social engineering’ cyberattacks on the rise; how to protect yourself – ABC15 News Arizona

“Experts warn social engineering — one of the more devious types of cyber attacks — is on the rise.

iTSynergy President Michael Cocanower says with social engineering thieves are sneaky and they use tactics such as phishing, baiting and tailgating.

Phishing: Emails appear to come from someone you know.

Baiting: Tries to exploit your curiosity (like if you receive an offer to click on a link to download free music, the link might contain malware).

Tailgating: A bad guy follows a person into a restricted area, or might impersonate a vendor to gain entry into a location where they can access valuable data.

Social engineering is the use of techniques designed to mirror ‘normal’ processes and behavior in order to maliciously ‘trick’ the victim into taking an action or providing information under false pretenses,” said Cocanower.Cocanower says people need to be cognizant of picking up USB drives left in parking lots or on the ground. Hackers could have left them there, knowing people will pick them up and plug them into their computer. At that time, Cocanower says the hackers could install malicious malware on your computer.Once a month, Cocanower offers a free 15-minute webinar called “Hacking the Human” where he provides people with helpful tips to ward off cyberattacks and social engineering schemes.”

3TV News Video and continue reading at Source: Expert: ‘Social engineering’ cyberattacks on the rise; how to protect yourself – ABC15 Arizona

Which programs should I install when setting up Windows 10? | Technology | The Guardian

“Windows 10 already includes almost everything the average PC user needs, with three different types of software.

First, there are traditional Windows programs such as WordPad.

Second, there are new-style apps such as Mail and Sticky Notes.

Third, there are in-browser programs that work with your log-on email address, which is your Microsoft Account.

Traditional programs are usually the most powerful but also the most dangerous. They should only be downloaded from the original source (the software company) or a trusted alternative, such as Major Geeks or Ninite.

New-style apps are downloaded and maintained from a trusted source, the Windows Store, and they run in sandboxes that prevent them from doing bad things. There are apps for Facebook, Messenger, Instagram, Netflix, Shazam, Deezer, Pinterest, Twitter, TuneIn Radio etc (but not Snapchat), plus loads of games.

Online apps are useful if you have a good internet connection. Windows 10 includes online versions of OneNote, Word, Excel and PowerPoint from Microsoft Office. The online programs often have their own apps as well, including apps for Android and Apple smartphones and tablets.In general, it’s only worth installing things that are better than the bundled programs, but it depends on personal preferences and circumstances.

For example, I used to recommend Evernote and Dropbox, and now I don’t. Today, OneNote is better than Evernote, and OneNote is widely used in schools. Dropbox is better than OneDrive, but OneDrive offers more free storage (5GB vs 2GB) and is good enough. Of course, many people already have data in Evernote and Dropbox, but for the rest of us, they’re optional.”

Continue reading at Source: Which programs should I install when setting up Windows 10? | Technology | The Guardian

Windows 10 error message? Now you can find out EXACTLY what it means | Tech | Life & Style | Daily Express

If you’ve ever had a Windows PC crash whilst you’ve been using it, you’ll definitely have seen one of Microsoft’s error codes.

These lengthy messages are often a jumble of meaningless numbers and letters, which often only make sense after a quick Google search.

However Microsoft is now setting out to make the codes easier to understand with a new online library to find out just what is wrong with your PC.

Continue reading at Source: Windows 10 error message? Now you can find out EXACTLY what it means | Tech | Life & Style | Daily Express

6 Steps to Improve Your Emails and Memos and Stop Embarrassing Yourself |

“Life in business sometimes seems like an excuse to go from one email, memo, or report to another. That is, when you’re not wasting time in badly-run meetings. And when you’re not writing them, you’re reading them, trying to cut through all the bloviated management-speak and figure out what someone is saying…

The good news: You can improve your business writing today. A few simple steps might not turn you into the next E.B. White or George Orwell, but it will help make you an effective communicator.”

Continue reading at Source: 6 Steps to Improve Your Emails and Memos and Stop Embarrassing Yourself |

How to open and use Windows 10 Action Center

In this post, we will see where is the Action Center in Windows 10, and how to open and use the Windows 10 Action Center. The post also suggests a few troubleshooting steps you may try if you find that the Windows 10 Action Center won’t open or is not working.The new Notification & Action Center in Windows 10 Anniversary Update looks great. The Action Center is split into two major sections – Notifications and Quick Actions and lets you take a look at all the notifications from all different apps, and even the system.

Continue to >  How to open and use Windows 10 Action Center

Windows 10 Anniversary Update keeps freezing? Here’s how to fix the problem | Windows Central

While the Windows 10 Anniversary Update brings a lot of new great features and improvements, the rollout has been a bumpy road for many users. Since the update was made available to everyone, we have seen a number of issues popping up, such as problems migrating settings, apps crashing, failure to install the update and a few other problems.

However, one problem that’s affecting many users is the entire computer freezing when attempting to sign in.According to the Microsoft, some users who had moved app information to a second logical (virtual) drive came across this issue.

Currently the cumulative update KB3176938 addresses the problem, but if your Windows 10 device keeps freezing or you can’t find a way to install the update, and you’re in the situation where you have two logical drives, and you moved app data to the second drive, you can use one of these three options to try fix the problem.

Continue to >  Windows 10 Anniversary Update keeps freezing? Here’s how to fix the problem | Windows Central

“Alone Together” – MIT Research on People and Technology


“Alone Together” is the result of MIT technology and society specialist Sherry Turkle’s nearly fifteen-year exploration of our lives on the digital terrain. Based on interviews with hundreds of children and adults, it describes new, unsettling relationships between friends, lovers, parents, and children, and new instabilities in how we understand privacy and community, intimacy and solitude.
Read more at > Alone Together 

“Technology has become the architect of our intimacies. Online, we fall prey to the illusion of companionship, gathering thousands of Twitter and Facebook friends and confusing tweets and wall posts with authentic communication. But, as MIT technology and society specialist Sherry Turkle argues, this relentless connection leads to a new solitude. As technology ramps up, our emotional lives ramp down”
From the > Amazon book page 

See all Editorial Reviews

Turkle, Sherry. “Alone Together.” Alone Together. Accessed August 30, 2016.

“Alone Together Amazon Book.” Accessed August 30, 2016.

“Sherry Turkle is Abby Rockefeller Mauzé Professor of the Social Studies of Science and Technology in the Program in Science, Technology, and Society at MIT and the founder (2001) and current director of the MIT Initiative on Technology and Self. She received a joint doctorate in sociology and personality psychology from Harvard University and is a licensed clinical psychologist.”

Read More on: Sherry Turkle’s Amazon Page



Top 10 free troubleshooting tools for Windows 10 | InfoWorld

Top 10 free troubleshooting tools for Windows 10Into every Windows 10 user’s life a little rain must fall. Sometimes it comes down in buckets.Windows itself has many built-in troubleshooting tools, but they can be tricky to find and even trickier to harness in ways that’ll help you solve a problem — instead of simply sitting there looking pretty and/or perplexed.Here we introduce 10 tools you’re going to need, sooner or later, no matter how you use or abuse Win10. They’re free — either built into Windows, downloadable from Microsoft, or free as a breeze from a third party. Most of all, they get the job done … and done well.

Read them all click > Top 10 free troubleshooting tools for Windows 10 | InfoWorld

Windows 10’s Quick Assist lets you fix Dad’s computer from your desk | PCWorld

If you’re the unofficial “tech support” for your family, a new feature hidden deep within Windows 10’s Anniversary Update should be welcome news. It’s called Quick Assist.

Anyone who works in the computer industry, or has a reputation for being technologically savvy, knows the sinking feeling that accompanies these words: “So I bought a new computer.” Those six words inevitably mean you’re going to end up on a long telephone call trying to explain something like how to save a web document as a PDF, with each participant becoming more frustrated by the minute.

Wouldn’t you just like to perform the task for them and be done with it?Quick Assist makes that possible—and without the car ride.

For years, Microsoft added a feature called Remote Desktop to the Professional versions of Windows, and you could use either it, or a number of other third-party apps, to remotely control your PC. (Remote Desktop Connection is still part of Windows 10 Professional.) Windows Remote Assistance, which is what Quick Assist is based upon, has also appeared in previous versions of Windows.

Quick Assist can be slightly hard to find.With Quick Assist, you’re not controlling your own PC from afar, but asking permission from another person to control their PC (or vice versa), and with the understanding that either party can disconnect the connection at any time. It can’t solve any hardware problems, like a mouse that’s out of batteries; however, it does allow a remote user to check if the mouse’s Bluetooth settings are properly configured and the drivers are up to date.

Read more at > Windows 10’s Quick Assist lets you fix Dad’s computer from your desk | PCWorld

Risks to children’s online safety rise in summer | Cronkite News

The FBI-SOS (Safe Online Surfing) Internet Challenge allows third through eighth grade students to compete against other schools while learning about cyber security through interactive games and videos.

Aside from learning about internet dangers, the anonymity provided to online predators is a major threat to kids.

What one school district is doing to educate students. Jeff Billings, the information technology director at Paradise Valley Unified School District, said the concept of incorporating online safety into the classroom came to him five years ago.“The more interconnected we become the more, to a degree, the more unstable we become,” Billings said.

The district began teaching it students about digital citizenship two years ago. Billings said the district is working with other schools and IT departments across Arizona to help others integrate digital citizenship into classrooms.

Source: Risks to children’s online safety rise in summer | Cronkite News

Perceived differences in knowledge about interactive technology between young adults and their parents

This study was designed to investigate generational differences in knowledge about interactive technology (i.e., cell phones, social networking, email, video chat) between parents and their young adult children. Parents (n = 555) and young adults (n = 604) residing in the United States provided information about their knowledge in the use of interactive technology. Young adult children also reported their perceptions of their parents’ technological knowledge for the various technologies. Comparisons of young adult self-reported technological knowledge and their parents’ own reports of technological knowledge revealed that young adults were perceived to be much more knowledgeable than their parents (by both the young adults and their parents) regardless of the technology medium. The largest differences between parents and their young adult children were associated with newer interactive technologies, with the largest gap between parent and young adult knowledge in the area of social networking. Perceived differences between parents and their young adult children were smaller among the technologies that have been in use longer (such as such as e-mail), and larger among the newer modes of interactive technology (e.g., video chat).

This journal is focused on cyberspace, CMC, computer mediated communication, psychology and internet, information society, digital divide, cybersociology, internet addiction

Source: Perceived differences in knowledge about interactive technology between young adults and their parents

OnGuard Online Fed site for Internet Safety

ON guard logo-footer-en is the federal government’s website to help you be safe, secure and responsible online.The Federal Trade Commission manages, in partnership with the federal agencies listed below. is a partner in the Stop Think Connect campaign, led by the Department of Homeland Security, and part of the National Initiative for Cybersecurity Education, led by the National Institute of Standards and Technology.

Source: OnGuard Online

First Monday Open access journal of and on the Internet


First Monday is one of the first openly accessible, peer–reviewed journals on the Internet, solely devoted to the Internet. Since its start in May 1996, First Monday has published 1,561 papers in 240 issues, written by 2,171 different authors. In addition, 17 special issues have appeared. The most recent special issue was entitled “Non-use of technology: Perspectives and approaches’” First Monday is indexed inCommunication Abstracts, Computer & Communications Security Abstracts, DoIS, eGranary Digital Library, INSPEC, Information Science & Technology Abstracts, LISA, MLA International Bibliography, PAIS, Scopus, and other services. First Monday’s ISSN is 1396-0466.

Source: First Monday

Cyberpsychology: Journal of Psychosocial Research on Cyberspace


The ‘Cyberpsychology: Journal of Psychosocial Research on Cyberspace’ is a web-based, peer-reviewed scholarly journal. The first peer-reviewed issue was published in September 2007. The journal is focused on social science research about cyberspace. It brings psychosocial reflections of the impact of the Internet on people and society. The journal is interdisciplinary, publishing works written by scholars of psychology, media studies, communication science, sociology, political science, nursing, ICT security, organizational psychology and also other disciplines with relevance to psychosocial aspects of cyberspace. The journal accepts original research articles, as well as theoretical studies and research meta-analyses. Proposals for special issues are also welcomed.The journal is indexed with SCOPUS, ERIH PLUS, EBSCO Academic Search Complete, the Directory of Open Access Journals and the Czech Database of Scientific Journals.The articles in Cyberpsychology: Journal of Psychosocial Research on Cyberspace are open access articles licensed under the terms of the Creative Commons Attribution Non-Commercial License which permits unrestricted, non-commercial use, distribution and reproduction in any medium, provided the work is properly cited.

Source: Cyberpsychology: Journal of Psychosocial Research on Cyberspace

The Impact of E-mail Communication on Organizational Life

Computer-mediated communication (CMC) has become mainstream in work life. This raises the question what the impact of CMC on our daily work is.

Impact of Email

Since e-mail is still the most prevalent form of CMC in organizational life, we focus predominantly on e-mail communication. The central aim of this paper is to give an overview of research on the impact of e-mail provided by personal computers and smart mobile devices on work using the JD-R model as a framework. In other words we interpreted the results of the studies used to show which aspects of e-mail communication can be considered as demands and resources, and hence complicate or facilitate our working life. The costs of e-mail seem to be disproportionally loaded on the recipient who has to deal with excessive amounts of e-mail and the pressure to answer these e-mails as soon as possible. A smartphone increases the flexibility of an employee but facilitates working long hours with a risk of disturbed work-home balance at the same time. Technology in itself is neither a demand nor a resource; it is how we deal with it.

Source: The Impact of E-mail Communication on Organizational Life

What are Phishing Emails?

We’re aware that there has been a spate of phishing emails over the last couple of days. So we’ve compiled this quick guide to help raise awareness of phishing. What is Phishing?Phishing describes a criminal activity that involves someone trying to trick you into sharing your personal information; ultimately for them to steal money.  Phishing can take the form of an email, a website or even a telephone call.

See more at Source: SWGfL Magazine – News, Advice, and Tips for Educators


What Does Office 365 Have That Office 2013 Doesn’t? | Office 365 Ninja

Office 365 is a services brand. So in this post, we’re highlighting the features of Office 365 that go above and beyond what you’ll experience with only Office 2013.Cloud featuresMicrosoft touts its modern initiatives as “mobile-first and cloud-first,” and it’s nowhere more apparent than with Office 365. If you have multiple devices, as many of us do, you can install Office 365 on all of them, sign in using the same account, and have a seamless work experience. O365 generally offers five installs per business account.Gone are the days of installing cumbersome updates; with O365, end users won’t even notice when their software is updated. Office 2013 programs are kept automatically up-to-date when part of an Office 365 subscription.

More at: What Does Office 365 Have That Office 2013 Doesn’t? | Office 365 Ninja

4 Things You Can Do Right Now to Create a Perfectly Organized Google Drive | The Gooru

Everyone organizes their Google Drive differently. Shockingly, many Google Apps users don’t organize them at all. I have found that, by using a few best practices, there is a system for making Google Drive much more organized and easier to navigate.Proper folder structure, naming conventions, color coding, and keeping track of what is shared with you can go a long way when used properly. These 4 tips show the best way to organize your Google Drive for faster navigation so you never lose track of a document again.

Source: 4 Things You Can Do Right Now to Create a Perfectly Organized Google Drive | The Gooru

The New Google Drive Plug-In for Microsoft Office | The Gooru

Google Drive is always making strides to work better with Microsoft Office. The ability to easily convert Office Files into Google format has been around for awhile now. With their newest release, Google is allowing you to save Office Files into Google Drive straight from Microsoft Office’s interface.The Google Drive plug-in for Microsoft Office adds an icon to your Microsoft Office workspace that enables you to not only save directly into Google Drive but also to open your Drive files in MS Office. Cross platform sharing is completely pain free, just save to Drive and share like you ordinarily would.

Source: The New Google Drive Plug-In for Microsoft Office | The Gooru

How to Convert Images of Text Into Editable Google Docs | The Gooru

Google continues to blur the line between physical and digital. What used to only live on ink and paper can be edited right in your Drive. The OCR (Optical Character Recognition) feature in Google Drive can convert an image of a physical page of text into an editable Google Doc.I use this feature to make changes to recipes I find in cookbooks, but it can also be used for legal documents or school assignments, the possibilities are endless. Today, we took this feature to the test when we used Google Drive to transcribe an image of a typed thesis paper and then a (poorly) handwritten note. See for yourself what you can accomplish with this next-level scanning technology.

Source: How to Convert Images of Text Into Editable Google Docs | The Gooru

Color Code Your Email Labels In Gmail | The Gooru

I don’t lose track of emails. If you tell me what topic an email was covering, I can find it in seconds, without the use of the search bar. You too can easily locate any email by topic with this little trick I use for organizing all my incoming emails. It all comes down to custom coloration.For those of you that aren’t already using them, email labels are Gmail’s equivalent to the mail folders found in Exchange. Simply adding categorized labels to everything coming into your inbox is a good step towards an organized life. But if you start color coding them you can really take your inbox organization to new heights.

Source: Color Code Your Email Labels In Gmail | The Gooru

5 Little Known Google Sheets Functions I Use Everyday | The Gooru

Spreadsheet functions aren’t just for accountants and financial analysts. I don’t often find myself calculating annual revenue growth or building discounted cash flow models, but I do use spreadsheet functions often throughout the day. The functions I use are what I like to call “everyday formulas”, because they are quick ways to solve problems that I face on a daily basis.From calculating the days I have until a project is due or translating text from a foreign language, there are lots of useful functions tucked away in Google Sheets. I have put together the five functions I use most often, that I think you should be using too.

Source: 5 Little Known Google Sheets Functions I Use Everyday | The Gooru

How to use priorities with Gmail Inbox

How to use priorities with Gmail Inbox

Any reminder item in Inbox can have a priority assigned by inserting a “digit=” preceding the reminder text (ex: 1=text). Then a browser search ^F for “=” can be used to locate all reminders plus help from (Chrome browser) yellow bar highlighting on the right. Any item in inbox can have a reminder by clicking the pin button on the item subject line to enter the reminder. In this way Inbox can be used more efficiently with priorities.

Chances are you’ve already heard about Inbox by Gmail, the brand new email interface from Google. After using it exclusively for a week, we wanted to take a deep dive into the product and show you all there is to know.The biggest thing we took away from using Inbox was that it truly makes it easier than ever to keep up with the emails that really matter to you. While the tabbed interface of Gmail was a nice step forward in automatically sorting your emails, Inbox takes it even further with Bundles which can be customizable (unlike Gmail tabs).Inbox also makes managing your email even easier, with new features like Snooze, Reminders and Pinned messages. If you’ve recently been invited to check out Inbox, or you just want to learn more before you try it, you’ll definitely want to check out this comprehensive look at the biggest change to Google email since 2004.

Source: Comprehensive Guide to Inbox by Gmail | The Gooru

You Can Now Compose Google Docs With Your Voice | The Gooru

Over two years ago, we posted an April Fools joke claiming that you could use Google Docs via voice dictation. It seems as if Google saw our video and thought it was a good idea, because this dream feature is now a reality.You can now use Google Docs keyboard free in over 40 languages. This new feature, which works on both mobile and desktop allows you to compose documents by simply speaking out loud into your device microphone. Activate it under the Tools menu in Google Docs to see for yourself.

Source: You Can Now Compose Google Docs With Your Voice | The Gooru

A Sneak Peek At Google’s New Contact Manager | The Gooru

For those us dependent on Google Contacts for all our contact information, make sure and use your [Enter] key when searching with the contact search window. This will conduct a thorough search of every field in your contacts.
IGNORE the Google search suggestion popups when entering keywords in the contact search window, this is misleading you into thinking this is all your contacts found.
I use a chrome extension “Note Anywhere” to popup instructions like this on my web pages when opened.

Also when adding a new contact if gmail is not their primary email and they have a google account, then you probably should remove gmail from their contact so you don’t send to the wrong email even though Google+ will complain when you remove it.

Google Contacts is the essential foundation that all of our interactions rely upon. Google has released a preview of the new Google Contacts manager, which will be released to all Gmail users in the near future. The contacts manager has been updated to create more ease and effectiveness to access your contacts across all Google platforms.After looking through the preview of the new Contacts feature this is what we think you should know about it.

Source: A Sneak Peek At Google’s New Contact Manager | The Gooru

Facebook gives priority to friends in News Feed change | Computerworld

Facebook announced on Tuesday that it is changing the algorithm that handles what posts, photos and videos users are shown on their News Feeds.Identity theft hit 7% of U.S. population last yearA total of 17.6 million people were victims of identity theft in the United States in 2014, theREAD NOWThe change is, in large part, geared to giving users more information from their favorite friends.The concern is that Facebook is deciding for users who those best friends are, which may be a problem for some users.The world’s largest social network, though, says it’s trying to give users more of what they want.”The goal of News Feed is to show you the content that matters to you,” wrote Max Eulenstein, Facebook’s product manager, and Lauren Scissors, the company’s user experience researcher, in a blog post. “This means we need to give you the right mix of updates from friends and public figures, publishers, businesses and community organizations you are connected to. This balance is different for everyone depending on what people are most interested in learning about every day.”

Source: Facebook gives priority to friends in News Feed change | Computerworld

“Is This Thing On?”: A Friendly Guide to Everything Digital for Newbies, Technophobes, and the Kicking & Screaming: Abby Stokes: 9780761183808: Books

“Is This Thing On?”: A Friendly Guide to Everything Digital for Newbies, Technophobes, and the Kicking & Screaming [Abby Stokes] on *FREE* shipping on qualifying offers. Like a personal trainer for the digital age, Abby Stokes is the hand-holding, motivating expert that newbies—specifically older newbies—turn to when they want to become digitally literate. And her book

Source: “Is This Thing On?”: A Friendly Guide to Everything Digital for Newbies, Technophobes, and the Kicking & Screaming: Abby Stokes: 9780761183808: Books